What the European Entry/Exit system (EES) means for business travellers

Soon, the EU plans to introduce the Entry/Exit System (EES) – a new digital border system which will register non-EU nationals at all border crossings within the Schengen Area. We explain everything you need to know about the changes, so you and your travellers can prepare for any upcoming trips.  

What is the EES?  

Implemented by the European Union, the Entry/Exit system (EES) aims to improve border management across the Schengen Area. Instead of passports being stamped, a new digital system will record the entry and exit data of non-EU travellers.  

What are the key changes for business travellers?   

Biometric data collection  

What to expect: Non-EU travellers will be required to provide fingerprints and facial images upon entering or exiting the Schengen Area.  

Potential impact: Although it’s expected that this process will be quicker than manual checks, it’s worth allowing extra time to pass through border control.  

Digital records  

What to expect: When you enter or exit the Schengen Area, this will be recorded electronically. Your stay will also be tracked to ensure that you’re complying with any visa restrictions.   

Potential impact: Be aware of your visa conditions and keep an eye on your travel days within the Schengen Area. The 90/180-day rule for short stays will be closely monitored, so accurately plan your business travel and be mindful that overstaying can result in fines, bans, or issues with obtaining visas in the future.  

Easier border crossings  

What to expect: Major airports and border crossings will have automated gates that will facilitate faster entry and exit for travellers.  

Potential impact: Although speedier processes are a huge positive for frequent business travellers, prepare for ‘teething problems’ while the technology is adopted and personnel adapt to the new system.   

Advanced passenger information  

What to expect: It will become a requirement for airlines and other carriers to submit passenger information in advance, including biometric data and travel documents.  

Potential impact: You’ll need to ensure that your travel documents are up-to-date and match the information provided to airlines – otherwise you might face complications or delays.   

Multiple entries and visa waiver  

What to expect: The EES will apply to travellers from countries with visa waiver agreements, plus those with multiple-entry visas.  

Potential impact: You will need to consider how the EES will track your cumulative days in the Schengen Area, which may mean you have to adjust your plans if you’re a frequent business traveller.  

Data protection and security  

What to expect: Any biometric data or travel records captured will be securely stored within the EU’s data protection frameworks.   

Potential impact: Although data protection is a priority, it’s always good to be mindful of how personal information may be stored and used – particularly if any immigration or legal issues arise.   

Travel Counsellors for Business can help you navigate these changes, ensuring that your business is prepared. Get in touch to see how we can support your business travel needs.