5 ways to maximise ROI from your business travel programme

Business travel is an essential aspect of running a successful organisation, offering opportunities to close deals, deepen client relationships, and explore new markets. However, frequent travel can also be costly, and managing a travel programme without a focus on returns can easily lead to unnecessary expenses.  

To ensure your business gets the most value from its travel investments, it’s vital to approach travel management strategically. Here are five effective ways to maximise the ROI from your business travel programme. 

Track and monitor key KPIs 

To maximise ROI, tracking and monitoring the right key performance indicators (KPIs) is essential. Important KPIs may include total travel spend, cost per trip, traveller satisfaction, policy compliance, and time savings. Properly tracking these allows you to gain a clear understanding of how well your travel programme is performing and where changes can be made.  

For example, analysing traveller satisfaction scores might highlight frustrations with a particular element of your policy, like inconvenient flights or excessive layovers. Fixing this could save time and improve productivity.  

By identifying those areas where you're overspending or underutilising resources, you can fine-tune your travel policies and processes to deliver better results. 

Minimise costs by planning ahead 

One of the simplest ways to get more from your travel budget is by introducing an element of foresight to your planning. With business travel, early booking almost always equals greater savings. Last-minute flights and hotel bookings can be exorbitantly expensive, reducing the cost-effectiveness of essential trips.  

Encourage your employees to plan ahead by implementing clear travel policies and creating booking guidelines. For frequently visited locations, establishing a list of preferred hotels or airlines with corporate rates ensures both convenience and cost-efficiency. Additionally, booking at least 21 days in advance for flights can significantly reduce fares.  

Not everything in business can be predicted, but building a culture of proactivity is one of the simplest pathways to reducing travel spend while maintaining quality travel experiences. 

Make data-driven decisions 

How can you be sure you’re spending your travel budget wisely? By leveraging data to guide your decisions. The ability to analyse travel activity and spending patterns is critical to maximising ROI, and that’s where tools like myTC Insights come in.  

myTC Insights provides detailed reporting on your company’s travel spend, breaking it down into categories and trends so you can easily identify optimisation opportunities. For instance, it might reveal that certain trips consistently run over budget, highlighting the need for better cost control or re-evaluation of supplier contracts.  

Having these insights allows you to make informed, evidence-based decisions, rather than relying on guesswork. Whether it’s adjusting budgets, improving travel policies, or negotiating supplier agreements, making decisions backed by data ensures your travel programme works harder for your business. 

Use an online booking tool for simple trips 

Not every trip requires the hands-on support of a Travel Counsellor. For routine domestic flights or train journeys, quick overnight stays, or other straightforward travel arrangements, an online booking tool can streamline the entire process.  

myTC Online, for example, allows users to book travel quickly and easily whilst staying within policy guidelines. It empowers your team to handle simple bookings efficiently without sacrificing compliance or cost-effectiveness.  

By simplifying these processes, your travel programme becomes more efficient, freeing up resources to focus on more complex, high-value trips that may require tailored planning or personalisation. Plus, the time saved translates into productivity gains for the entire organisation. 

Partner with a trusted TMC to optimise your travel programme 

Trying to juggle travel bookings, compliance, and ROI optimisation on your own? It’s no surprise that many companies struggle to maintain balance. That’s where partnering with a trusted travel management company (TMC) can transform your business travel experience.  

Working with experts like Travel Counsellors for Business ensures every aspect of your travel programme is optimised. From managing itineraries to negotiating the best rates with suppliers, a good TMC takes the stress out of travel management.  

Our expertise goes a step further, focusing not just on logistics but on strategy. We can assess your current travel programme, pinpoint inefficiencies, and recommend tailored solutions that save money while enhancing the wellbeing of your travellers. 

Our difference 

At Travel Counsellors for Business, our approach is personal. We work closely with you to understand your business goals and deliver a bespoke travel programme designed to maximise ROI. Get in touch to find out how we can support your business.